WE22 Virtual Experience
WE22 Virtual Registration
Platform Access: Between October 14-16, 2022, all individuals who registered for the onsite or virtual platform will be sent a direct link to access the virtual WE22 platform. This link will come directly from our platform provider, Hopin. Each link for each user is unique so you need to ensure you save your link to login.
Registration: Virtual registration directly on the Hopin platform is now available via this link.
Receipts: Individuals who register through the virtual Platform (Hopin) will get a receipt from “Society of Women Engineers <email@example.com>” and you will also receive one from SWE’s payment processor, Stripe. If you do not receive a receipt, please check your spam and mark this email domains for hopin.com and stripe.com as safe in your email system.
Save the Date & Time for Virtual Networking: On Friday, October 21, join the People area here at 3:00 AM C.T. / 8:00 AM UTC or 12:00 P.M. CT / 5:00 P.M. UTC to engage in virtual networking. These virtual networking sessions will last 3 minutes each and attendees can engage in as many or as few as they want. This experience allows attendees to quickly meet and expand their network. While speed networking via the People area is always available with others logged into the area, we are encouraging virtual attendees to join during these times to increase the overall number of people they can meet and network with! Learn more about networking on the Hopin Platform here.
Preview the WE22 Virtual Experience
Once logged into the WE22 Virtual Experience, all attendees will see the SWE WE22 Landing Page with a navigational bar to the lefthand of the page. Use the following buttons to access different types of content:
Reception: This is the main dashboard for the event, where you can have active and informal chats with other attendees.
Stages: SWE will have a Live Stream stage for Keynotes and Inspirational Insights as well as stages for different tracks, you can preview the scheduled sessions in each stage or via the primary schedule, which is found via the Schedule link on the main dashboard.
Member Meet-Ups: A handful of virtual member meet-ups are scheduled. You can view the full schedule here (link coming soon) and they will appear 8 hours before their scheduled time.
People: The People button is a live, interactive networking feature where you can be randomly paired up with different virtual users from around the world who are attending WE22 virtually. Use this feature to engage in a brief networking conversation.
On-Demand: The On-Demand button will have all previously streamed content for on-demand viewing. Sessions will be available in the on-demand area within 12 hours of their original scheduled time. You can view a list of the on-demand sessions that will be available here.
How to Turn on Closed Captioning in Hopin
For WE22, SWE selected a platform that would provide automatic closed captioning for all content. To turn on the feature, click the CC button on the lower right hand corner of your screen:
Set-up your Virtual Account / What Others Can See
Users can see the first and last names of other attendees. First and last names come from what is provided during the WE22 registration process and is what is also visible on conference badges.
Attendees can elect to add in a headline/title, description about themselves, organization, and any social media accounts they would like to link. This can be done by clicking the icon with the attendee’s initials on the upper right-hand corner of the virtual event window and clicking “edit profile.”
Attendees can invite other attendees to chat or schedule a virtual meeting. These activities are optional.
Technical Tips & Best Practices:
Check your connection before the event.
Use your personal desktop or laptop from your home or office rather than your mobile device. You will be participating with others so we recommend joining from a quiet and controlled environment.
Use Google Chrome or Firefox as your internet browser to connect to the conference. Browsers such as Internet Explorer or Safari may have compatibility and display issues.
View this list of recommended websites to whitelist.
Use of a VPN can cause connection issues. If you are connecting from your organization’s network or any network behind a firewall, check with your IT department or network administrator before the conference. When you do, please ask them to whitelist the websites and ports to open on this list.
Close background applications that will be connecting to the internet on a regular basis (email, chat, Facebook, etc.).
If you elect to use headphones, we recommend hard-wire headphones rather than Bluetooth or wireless headsets which lead to feedback.
For additional information, read this article on how to prepare for the event.