COVID-19 Health, Safety Guidelines & CLEAR Health Pass

Health & Safety, Clear App, Waiver & Instructions 

All onsite WE22 attendees, guests, and exhibitors acknowledge and accept the following health and safety statement. Those who are onsite and disregard these policies will be escorted from the premises. There are no exceptions.

Masks are optional at WE22.

As part of the entry requirements for the SWE Annual Conference, WE22, all attendees and exhibitors must complete a health survey and provide proof of full vaccination (full completion of first round of shots, boosters are not required) OR  a negative COVID-19 antigen test (taken on or after October 14, 2022) in order to enter. SWE once again partnered with CLEAR Health Pass to provide easy proof of COVID-related health insights.

SWE will not require proof of vaccination or negative COVID-19 test for children 17 and under. 

What tests are accepted? Any printed or digital test result from a lab OR an FDA approved at-home antigen test – you can view a list of FDA approved at-home antigen tests here. 

What if my test is not accepted in the Clear App? While most antigen tests can be verified in the Clear app, not all can. Just use option number 3 (below) to enter the event by showing a printed or digital version of your test result. 

Clear Health Screening App

Download the free CLEAR app.

WE 22 Entry Requirements:

• Option 1: Clear Health App 
  Provide Proof of Vaccination
  AND Complete a Daily Health Survey

OR

• Option 2: Clear Health App 
  Provide Negative COVID-19 antigen Test Results (taken on or after October 14, 2022)
  AND Complete a Daily Health Survey

OR 

• Option 3: (For attendees outside of the United States or those who are unable to use the Clear app)
  Provide a printed or digital copy of your full vaccination record or printed or digital version of your Negative COVID-19 antigen test results (taken on or after October 14, 2022)
  AND read the daily health survey located at each WE22 entrance to ensure you answer NO to all questions. 

FOR CLEAR HEALTH APP USERS:

Before the Event: Enroll & Link Your COVID-19 Vaccination OR Negative COVID-19 Test Results

1. Download the free CLEAR app.
2. Tap on the white Health Pass button on the home screen.
3. Find WE22 in the Events section under Conferences.
4. Create a free account by uploading a photo of a government-issued ID, such as a driver’s license, and snap a quick selfie to confirm you are you. Already a member? Simply log in and verify with a selfie.
5. Follow the prompts to confirm your proof of vaccination or a negative COVID-19 test. You can securely upload your CDC card or negative test, scan a SMART QR code, or link to a health provider.
6. Before you arrive, reopen the Health Pass tile to produce your pass.

Video: Watch our quick tutorials for more information on how to Upload your proof of vaccination

Day of Event: Take a Quick Health Survey

1. Before you head to registration, open Health pass in the CLEAR app and take a selfie to log in. Then, you’ll be prompted to answer a quick health survey.
2. A green Health Pass means you’re good to go! Show it each morning when you arrive. If your pass is red, please provide proof (a photo or printed version of a test) of a negative COVID-19 test within 48 hours of the start of the event.  

With CLEAR, you are always in control of your information. Society of Women’s Engineers only receives confirmation that an attendee or staff member satisfied the requirements for access with the equivalent of a green or red result – and never has access to an individual’s private health data. For further information on how CLEAR protects user data, see CLEAR’s privacy policy here.

Still have questions? Please contact CLEAR’s Member Care team by calling 1-855-CLEARME (253-2763) or emailing memberservices@clearme.com.

COVID-19 Health & Safety and Risk Acknowledgement

To safeguard the health and safety of all who attend WE22 in person, the Society of Women Engineers (SWE) will comply with federal, state, and locally-issued health and safety precautions, including the CDC’s Guidance for Events, as an integral part of the execution of the Annual Meeting onsite. These mandates are constantly evolving, and SWE will make reasonable efforts to ensure all registered attendees are informed of the final health and safety requirements and precautions that will be implemented onsite closer to the first day of the event.

While we have established preventative measures to reduce the spread of COVID-19, we cannot guarantee that you will not become infected with COVID-19, and attending WE22 could increase your risk of contracting COVID-19. By registering and attending WE22, you acknowledge that you may be exposed to or infected with COVID-19; that if you are infected, you may infect others; and that contracting COVID-19 may result in personal injury, illness, permanent disability, or even death, both to yourself and to others with whom you may come in contact or whom you may infect if you become a carrier or transmitter of the virus.

You understand the risk of becoming exposed to or infected by COVID-19 at the event may result from the actions, omissions, or negligence of yourself and others, including the event venue, SWE, their employees, contractors, agents, exhibitors, and sponsors. You accept sole responsibility for this risk and agree to hold the event venue, SWE, and their representatives harmless for any injury to yourself (including, but not limited to, personal injury, disability, and death) or others as a result even concerning such indemnified parties’ negligence. SWE, however, is not claiming release from claims based on SWE’s own gross negligence or willful or criminal wrongdoing.

As part of the entry to WE22, all attendees, staff, exhibitors, vendors, and guests will be required to show proof of vaccination or a recent negative PCR COVID-19 test via the CLEAR Health App or alternative forms of documentation (such as a printed or digital vaccination card or test result and valid form of I.D.). SWE will not require proof of vaccination or a negative COVID-19 test for children age 17 and under. SWE, as a private event host, can and will set additional guidelines as needed. By agreeing to this policy, you agree to ensure any guests you register are fully aware of this policy.

Further Instructions for the Clear Health App

How to link proof of vaccination – CDC Card

• • When prompted to add your vaccination, select ‘add your vaccination card’ to upload a photo of your CDC Vaccine Card and confirm your vaccine information.
  • Please note, the photo of your CDC card is used to generate a green Health Pass. You will not be able to access it again after it is taken.

How to link proof of vaccination – SMART QR Code

• • Tap ‘SMART QR Code’ and follow the prompts to upload your QR Code. Once confirmed, proceed to open your Health Pass.

How to link proof of vaccination – Linked Health Provider

• • Select your vaccine provider in the menu or by searching ‘other providers’. Log into your account with CLEAR. The CLEAR app is integrated with select healthcare providers and pharmacies.
    1. If you are unable to find your provider in search, CLEAR may not be able to link with them at this time.
    2. Check that your COVID-19 vaccine appears in your patient portal. If not, we recommend you reach out to your provider directly.
  • If found, your results will link automatically and it may take up to 1 hour to verify your results within Health Pass – do not try to resync your results.

How to link proof of negative COVID-19 test

• Upload Test Results –
  • When prompted to add your negative COVID-19 test, select ‘Upload Test Results’ to upload a photo or PDF of your results and input your test information.

• • Link Lab Provider –
    1. When prompted to add your negative COVID-test, select your testing provider in the menu. Log into your patient portal and follow instructions to securely link your account with CLEAR.
    2. The CLEAR app is integrated with select healthcare providers. If you are unable to find your provider or unable to link a test, please upload your test results.

Note: If you linked your testing provider previously and you already have a recent valid test result on file with us, you can skip this step and proceed to complete your Health Pass.